As you choose a wedding venue, you undoubtedly will keep first in mind what you want in that venue. And while the ambiance, décor, and price range are all important components, don't overlook the needs of your vendors. What are your wedding vendors looking for in a venue? Here are five key features to secure for them.
1. Permission to Work. Wedding venues generally have a set of preferred vendors with whom they've done business and whom they trust. However, some venues only see these as recommendations while others don't allow outside vendors instead. If you want to use any (or all) of your own vendor choices, make sure you know the venue's policies.
2. Space to Work. What room can the venue provide for your vendors to do their work onsite? Wedding vendors do the vast majority of their work at their own businesses, but they generally need time and space at the venue for last-minute and assembly tasks. Is there a catering kitchen, for instance, where your caterer and/or baker can keep food cold or warm and prepare it for debuts?
3. Accessible Parking. Where are the parking facilities for various vendor vehicles? While most wedding guests will arrive in standard cars or trucks and only need to walk to the wedding area, vendors may need oversize vehicles and specialty equipment. They also often must go back and forth multiple times and could have plenty of stuff to transport. Ask to see vendor transportation facilities to help them out.
4. Venue Liaisons. The venue should maintain good communication with the wedding couple and be available to designated wedding helpers as needed. This includes the various vendors who will be contributing to the day or need to be onsite. How will the venue provide this communication and through whom? Learn who your vendors will be dealing with so you can ensure they get what they need.
5. Pre-Wedding Access. Some vendors need to see the venue before the big day. Can they do that? If your photographer hasn't worked at this venue — or sometimes, even if they have — can they come over a few days or a week beforehand to analyze the area, do test shoots, or determine lighting? What about the caterer or DJ? How accommodating is the venue about things that will help your big day?
As you tour wedding venues in your area, think like your future vendors as well as yourself and your partner. By arranging what they need to have the best experience at your nuptials, you will help yourself by ensuring great success.
For more information, contact a local wedding venue today.